Tarheel Depression Glass
Club
Constitution
Article I
Section I. The
club shall be known as: Tarheel Depression Glass Club.
Article II
Section I. The
purpose...
To
promote, carry on, and aid in every possible way the preservation, improvement
of knowledge, and information of depression era glassware and pottery. To
disseminate information of depression era glassware and pottery by exhibition,
lectures, publications, or otherwise.
Article III
Section I. The
Club shall be a not-for-profit organization.
Article IV
Section I. Membership
in the Club shall be open to any collector or dealer of depression era
glassware or pottery.
Section II. Annual
dues shall be due the first day of Anniversary month of said membership.
All
members not meeting financial obligations by November 1st will be dropped from
membership.
Section III. Annual
dues shall be in the amount of $6.00 for a single membership and $10.00 for a
family membership (husband, wife, and dependent children under 18 years of age.)
Section IV. Recommended
changes in the amount of annual dues may be proposed and voted on by general
membership.
Section V. Nonparticipating
members are to be considered inactive and therefore on our inactive list with
no voting privileges.
Article V
Section I. The
Officers of the Club shall consist of: President, Vice President, Treasurer,
Recording Secretary, and Corresponding Secretary.
Section II. The
President shall preside at all meetings; officiate at all official activities of
the Club; insure that the other Officers perform their duties in an accurate
and timely manner. He shall convene special meetings when necessary. He shall
appoint special committees as required.
Section III. The
Vice President shall plan and present or designate someone to present programs
for all Club meetings and act in the absence of the President.
Section IV. The
Treasurer shall receive and collect all monies of the Club; establish and
maintain necessary bank accounts; maintain financial records and present a
financial report at each meeting. The Treasurer shall sign all checks and will
insure that they are countersigned by another officer. Any expenditure or check
in the amount of $50.00 or over must be approved by the membership. The
Treasurer shall further insure that all financial records are available for
audit.
Section V. The
Recording Secretary shall take minutes of all regular meetings of the
membership and present those minutes at the next regular meeting; will keep
accurate records of all regular meetings and board meetings.
Section VI. The
Corresponding Secretary shall handle all correspondence on behalf of the Club.
Section VII. All
elected officers shall be members of the Executive Board. Standing Chairman of
each committee shall be appointed by the President.
Section VIII. The
duties of the Executive Board will be to meet and discuss financial and policy
matters. Minutes of meeting to be read to membership at regular club meetings.
Article VI
Section I. Officers
of the Club shall be nominated in April. Election shall be in May. New Officers
to take seat in June.
Section IA. All
Officers may serve indefinitely.
Section II. A
committee of three shall be elected by membership; one from the Executive Board
and two from the general membership in March; said committee to meet and bring
before general membership in April the proposed slate of officers to be voted
on in May. Slate of officers to be contacted and agree to serve.
Section III. Members
must be in good standing to hold office and/or vote and unless he/she does not
attend 50% of the meetings will be put on non-active list, which will be
reviewed every six months.
Article VII
Meetings
Section I. Meetings
of the Club shall normally be held on the first Monday of each month.
Section II. A
quorum of one-third of the membership must be present to constitute a meeting
to transact business.
Article VIII
Section I. A
yearly audit of Club funds will be conducted by the Executive Board.
Article IX
Amendments and By Laws
Section I. A
copy of the Constitution and By Laws will be provided to each member.
Section II. Articles
and Sections of this Constitution and its By Laws will be amended when approved
by a majority of the membership voting; provided that the amendments are
submitted in writing and published in the newsletter prior to the meeting.
By Laws
Article I
Section I. The
Show and Sale Committee shall present plans and suggestions to the Club
membership for an annual Show and Sale of Depression Era Glass and additional
shows if desired by membership.
Section II. The
Show and Sale Committee shall keep the Club advised at monthly meetings as to
the status of future Shows.
Section III. President
to make two recommendations for Show Chairman(s) in addition to nominations
from the floor. Show Chairman(s) will then be elected by membership.
Section IV. Show
Chairman(s) to make arrangements for rental of a location and any necessary
equipment for the presentation of such Shows. To establish a bank account
(known as show account) if necessary or desirable. To arrange for press
released and all other news media. Chairman(s) to appoint a working
committee(s).
Section V. President
to appoint an auditing committee to audit Show Account within 30 days after a
show. Show Chairman(s) to be given a deposit of money to open said Show
Account.
Article II
Section I. Standing
Committee Chairman: Appointed by the President to do the job of said
Chairmanship, i.e., Membership, Newsletter, Refreshments, and Ways and Means.